Privacy
Version 2026-11-10
Short version: your records are yours. We use them to do your work and for nothing else. We do not sell them or share them.
- We never sell your information.
- We never share it with funds, halls, auditors, other contractors, advertisers or data brokers, except the filings and replies you approve.
- Nothing is filed or sent to a fund, hall or auditor until you approve it.
- We do not use your records to train AI models, and we do not mix one customer's records with another's.
- We never ask for payroll or portal logins, bank account details, card numbers, Social Security numbers or passwords. If you send one by mistake, tell us and we will delete it.
- No advertising trackers or analytics cookies on this site.
What we collect
- From the sign-up form: company, your name, email, unions, payroll system and audit status.
- From what you send the desk: email threads you copy us on, contracts and agreements, fund reports and notices, audit letters, and payroll reports (hours by employee, classification and job).
How we use it
Only to do the work you ask for: prepare reports and calls, track deadlines, answer audits, and contact you. We may use a few trusted service providers to run the service, such as hosting, email and storage. They may handle your data only to provide that service to us, under written terms that match this policy.
When we would disclose it
- To a fund, hall or auditor, when you have approved that specific filing or reply.
- When a court order or law requires it. If we can, we tell you first.
Security
Data is encrypted in transit and at rest. Access is limited to the people who need it to serve you. If we confirm a breach affecting your data, we tell you within 72 hours of confirming it.
Keeping and deleting
We keep your records while you are a customer. Email privacy@signatorydesk.com and we delete your records within 30 days. Backups are overwritten within 90 days after that. Records we must keep by law are kept only as long as the law requires.
Your rights
You can ask to see, correct or delete your information, or ask us to stop using it, at any time. California residents have these rights under the California Consumer Privacy Act. We do not sell or share personal information as those terms are defined there. We act as your service provider and handle your records on your instructions.
Employee information
Payroll reports include your employees' names and hours. You stay the owner of that information. We use it only to prepare your reports and audit replies, and we ask you not to send Social Security numbers or bank details.
Contact
Privacy questions or deletion requests: privacy@signatorydesk.com
Signatory Desk, 422 Larkfield Center #564, Santa Rosa, CA 95403.
If we change this policy in a way that matters, we will email you before it takes effect.